mvFAX is a fully integrated faxing option of mvOFFICE. It allows the MultiValue (UniVerse, UniData, Pick, mvBASE) user to send faxes from his usual environment. This could be a master menu in his UniVerse enterprise application running on a Wyse terminal. When combined with mvWORD and mvMAIL it provides the greatest office automation flexibility by taking advantage of current technology. mvFAX is also available as a stand-alone product. Key features include the following.

• Simple Menu-based Installation

• Allows faxing with a minimum of initial effort
• Easy to alter installation set-up

• Error and Confirmation Reporting

• E-mail notification of errors
• Optional e-mail confirmation of successful transmission
• Optional user Job identification

• Choice of Interface

• Interface from mvWORD exit/print menu
• Command line interface
• Program interface

• Editors Options

• mvEDIT is standard for plain text
• mvWORD
• JET and derivatives
• Editor of choice (including ED)

• Format Options

• MvWORD
• JET
• HTML - to integrate font selection and graphics
• Postscript
• Plain text

• Mail Merge - Use a MultiValue database to:

• Produce invoices, statements, renewal notices etc.
• Personalize newsletters
• Same format as mvWORD for recipients without e-mail

 
 
 

FAXING DOCUMENTS

mvFAX is provided as a bundled component of mvOFFICE or as a stand-alone application.  It allows flexible faxing for both word-processing and casual users of the system.  It can also be used in conjunction with any multivalue database (UniVerse, UniData, D3, mvBase and others) to send volume broadcast faxes.

If a fax fails to be delivered correctly, a notification email is sent to the FaxMaster with details of the error, so that any problem can be diagnosed and the fax re-sent.

The sender of the fax may specify that any error emails are sent directly to a specific email address. In this case a confirmation of successful transmission is also sent, along with an optional user specified Fax Identification.

Faxes may contain graphics, e.g. .jpg, .tif files etc., with HTML commands to position them contained in the document. Prior to transmission, fax documents may be converted into HTML, allowing graphics and various fonts to be printed.  This allows the user to fax letterhead/logo invoices, POs etc.

To convert a document into HTML, type ^OH in the word processor editor.

Options for sending Faxes

Faxes may be sent by the following methods:

From mvOFFICE via the ESC X F option in the editor
 

This option allows the mvOFFICE user to send a document instead of or as well as printing it, and also allows you to save the document in your own file.


From TCL/PROCS or from Data/Basic Programs
 

This option allows existing documents, or those created by an application program to be directly faxed to one or more fax numbers, using the MV-FX Command.


Sending a fax from the word processor
 

To fax a document you are preparing in the word processor/EDITOR, (and this can be mvWORD mvEDIT, Jet, ED or other editors) first either create the document, or edit or open an existing document, and then enter the eXit menu by pressing

Escape X

If you are using mvWORD of mvEDIT, Escape X is the internal mvWORD command to exit and file/save/abandon. The equivalent command would be executed from each editor, e.g. FI from ED? or will this be valid if they are using Jet or ED as the editor.  You will then be presented with a number of options. Select F(ax) and the following menu will appear:
 


 

Enter the Fax numbers, one per line, pressing [Enter] when you have finished. There are a couple of ways to handle volume faxes.  You can use MAIL-MERGE, of the ADDRESS book.

If you wish to have confirmation that the fax has been successfully transmitted, enter, the email address of the person (usually you) who should receive the confirmation,

e.g. administrator@multivalue.com

There should be no spaces in the above.
 

You will then be taken to the Send Fax option to initiate sending  the fax. Press [Enter] after you have carefully checked the Fax Numbers. If you wish to make a change, press U(pdate) and you can then move through the fields and make any alterations.


N.B. If your FAX-MODEM is connected via a local phone system, it may be necessary to precede the number with an access prefix, usually '9'. mvFAX can be set up to allow this to be included automatically, so check with your system administrator whether you need to include it.


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Faxing from TCL/PROCS or Data/Basic Programs


The following TCL command may be used to send faxes. You may also execute from a Data/Basic program using the EXECUTE command or equivalent.

This format is also used when MAIL-MERGING a document to a list.

Command format is:

MV-FX [file] [item] {HOLD=ON|OFF} {[email-address{,job-id}]}
{IF=JET|NONE} {OF=HTML|NONE}
[Tel.no] {[Tel.No, Tel.No ....]}

or

MV-FX [file] [item] {HOLD=ON|OFF} {[email-address{,job-id}]}
{IF=JET|NONE} {OF=HTML|NONE}
{ITEM=[item.id]} {MERGE=[file,att]}

or

MV-FX [file] [item] {HOLD=ON|OFF} {[email-address{,job-id}]}
{IF=JET|NONE} {OF=HTML|NONE}
{LIST=[saved.list]} {MERGE=[file,att]}

where: email-id is the email address of the user who will receive confirmation that the fax has been transmitted correctly.

IF is the input filter. Currently JET is supported.

OF is the output filter. Currently HTML is supported.

HOLD specifies whether the jobs are to be placed in the HOLD queue for inspection prior to transmission.

job-id is a string to identify the fax job. It may not contain spaces.

The optional <email-id,job-id> parameter may be added to send an email confirmation to any specified user that the fax has been successfully transmitted. If this parameter has been omitted, then an email will only be generated if a non-recoverable error occurs. The confirmation will include the fax phone number and the job-id in the email subject line.


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